Getting Started with Information Rights Management and SharePoint Online (or On Premise)

Question:

“How can we protect documents that users might download from SharePoint?”

Answer:

You need Information Rights Management (IRM) service – now available in some Office 365/SharePoint online plans

And now some resources to get you started if you have SharePoint Online (2013) . Continue reading “Getting Started with Information Rights Management and SharePoint Online (or On Premise)”

Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device

Question:

Which Tools are available for which Tablets and Phones?

Answer:

A growing range of Office tools are now available for Phones and Tablets. Use this post to find which tools are available for your device and related overview articles. I will update this as new tools are released.

OneNote

Where to get it Continue reading “Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device”

Where to start reading up on SharePoint Online Backup (a little on On Premise)

Question:

“I know Microsoft backs up SharePoint Online data, but how do I do it myself? – Just to be safe?”

Answer:

I have found the resources and articles detailed below. I have to work through and evaluate these tools and approaches myself. So at this point I can’t recommend a particular tool, they are all listed to give you possibilities Continue reading “Where to start reading up on SharePoint Online Backup (a little on On Premise)”

SharePoint Set up Checks

This post is for training providers who are moving into SharePoint end user training. It covers how to check email related functions are working and response times are reasonable, once your IT department have completed the setup.

Checking Email Functionality

The Reason

Demonstrating features such as Workflows, Alerts and Tasks all depend on this feature working.  It requires some additional steps behind the scenes which may have been missed.

The Check

Navigate to any list or library in the site

Look for the Library Tools tab (or List tools Tab) and click on Library

 

start alerts

 

Observe the Alert Me tool towards the right Continue reading “SharePoint Set up Checks”

Give me 8 minutes to learn how to Search SharePoint 2010 and Office 365/SharePoint Online

How to use Search, Scopes and Refiners in SharePoint

For SharePoint 2010 and Office 365/SharePoint Online users – A short tutorial on using Search to find documents and items in SharePoint.

As a side note – I think I have sorted the volume level issues.

Click the Title of this post to see a larger version

Your feedback welcome

Steven

 

Windows 8 and Office 2013 Evaluation – First Impressions

Before I do the permanent set up of my new PC, I took the opportunity to set it up with Windows 8 and Office 2013. These are my first impressions, based on a few hours exploring ans installing and are mostly good to excellent, with one major exception. So let’s get that out of the way.

Windows 8 is Different

My first impression is, that if implemented in its standard form, Windows 8 will drive most regular desktop PC based end users nuts with frustration.  The interface might initially be too different for them. Discussions I have heard about organisations considering customised desktops now make sense.

As a non typical, but largely desktop based end user, I was within about 30 minutes beginning to get a feel for where things would be, and easily connecting to Twitter  LinkedIn and Google and installing IIS and Hyper V tools. I can see users having a  good experience with a touch screen.

Shame about the Windows 8 interface, because Office 2013 is really very impressive.  Windows 8 and Office 2013 are clearly meant to go together. I have had comments from colleagues about the Office 2013 interface. On Windows 8 it looks at home. Even on a desktop PC.

So what is impressive about Office 2013?

The connection to SharePoint and Office 365.

Over recent months as I find myself training on site more and more, I am seeing the value of having my documents and resources in a SharePoint library in the “cloud” . My recent PC troubles have confirmed this is the direction for my company and training documents.

Previously the value in Office 365 for me was in exchange based email and SharePoint Calendars. My document creation process is still local disk based with some documents going to SharePoint libraries. In part because the integration between Office on the desktop and SharePoint online wasn’t seamless.

In Office 2013, the integration to Office 365  is easy to set up and seamless once done. When I go to my  permanent set up on my PC I will be directing my documents directly into SharePoint as they are created. And I will be finding the time to upgrade my laptop as well, to get the same integration there as well.

The Office 365 integration makes sharing, collaborating and accessing documents for mobile or dispersed end users in small and very small organisations very, very easy. It brings out the true potential of Office 365 much more that Office 2010 did. Used to its potential this could give a nimble small organisation a flexible edge over some corporate dinosaur stuck on Office 2003. At modest cost too.

Office 2013 probably has other features, I was so taken with trying the SharePoint/Office 365 integration I didn’t even notice…

More on that another time.

Adobe E-Learning Suite

Also more on installing Adobe E-Learning Suite on Windows 8 next time. (Acrobat X Professional doesn’t install – but Acrobat XI might…)

Regards

Steven

Not Happy! Microsoft Windows Phone and Office 365

I have a rule not to blog angry. It can give the wrong impression. I am for example preparing some really positive video tutorials covering useful things to do with SharePoint Online, Windows phone and OneNote 2010. Lots of good things to say which I will save for a later post.

Because I am grumpy now.

I recently updated my password for Office 365. Good practice – Yes. A Mistake – Yes Continue reading “Not Happy! Microsoft Windows Phone and Office 365”

Two free, good quality Online Training Resources to share

Two free, good quality resources to explore

Office 365 E-Book from Microsoft

In my second month of using Office 365/SharePoint online, I am impressed (even though I have encountered a few snags here and there. A full report will follow, for the moment, here is a link to an Office 365 E-Book from Microsoft.

The link will also lead you into a  useful set of  Office 365 Blogs and discussion forum

 

Regards

Steven

In Transition

Folks

My apologies for the lack of recent posts

I am currently in the process of transitioning back to being a fully freelance contract trainer, studying for my Certificate IV TAE and a SharePoint exam.  And I have been doing a few custom courses recently.

All of which doesn’t leave a lot of time for blog posts!

I have some posts planned including:

  • How to tell what version of SharePoint you have
  • Some video posts on  Pivot Tables and SharePoint/Office 365

Regards

Steven

Get The Point

 

As I have commented before this blog is part wiki, part my brain on a stick, and I hope resources and information I find useful will be of interest to you.

Having booked in for my SharePoint exam in late September, I went looking for some more resources to educate myself and found Microsoft’s Get the Point. Lots of good content on Governance and Planning, readable by a non Server Guru audience. Covers Office 365 as well and includes lots of video and diagrams.

I  need to find some good information on planning for SharePoint 2007 and 2010 users so will be going through this site in detail!

Steven

 

 

Office 365 First Impressions

First impressions after a long day exploring Office 365

  • Working from trial of basic level Office 365 plan
  • Looking as both trainer and likely small business user
  • I will comment further – these are my initial thoughts

Strengths

  • From the end-user/skilled user perspective – much of whats good in SharePoint as made it into the online version. For me as a Trainer, this will help demonstrating and explaining features – from a hopefully stable cloud environment – give recent issues I have had with training environments  and SharePoint instability Continue reading “Office 365 First Impressions”

Starting off with Office 365

My third little project is Office 365 (the other two are SharePoint 2010 exam and Trainer Certification)

So now I am beginning my trial of Office 365. Looking forward to this – if it lives up to expectations Office 365 will make some powerful technology available to small business and micro business who can’t afford in house server admin staff. We shall see!

So gathering together some resources to get familiar before I start:

From the Office Blogs and Technet: