For Schools: Using OneNote without OneDrive

Overview

If you have OneDrive for Business at your school you can easily share your OneNote note book with other Teachers, and Students. If your school has OneDrive for Business, you will see it as an option when opening or creating a Notebook as “OneDrive – My School Name”

Some schools don’t have OneDrive for Business available. So, let’s explore some typical scenarios where you want to share your notebook but you don’t have OneDrive.

Scenarios

How to create my OneNote Notebook so other teachers or staff can collaborate

You’ll need a shared drive that the colleagues who need to collaborate all have access to.

If you need to finely control the access to this content – e.g. some people can read, some can edit, then you’ll need to approach your IT security people with pizza and caffeinated beverages. If you can give them a list of who needs which level of access they can help you with that. (When you get OneDrive for Business you can specify who gets edit or read yourself) Continue reading “For Schools: Using OneNote without OneDrive”

Learning Office 365 key features

Find out how Office 365 can make you and your team more productive http://fasttrack.microsoft.com/office/webinar/live. Last week I had the chance to attend most of these and I’ve learned something from each one!

Recommended for trainers new to O365 and key users

OneNote Sample Notebooks

While training in Office 365, Groups and Planner I have been encountering people new to OneNote. So here are a few resources to start you off, If you are new to OneNote!

Don’t forget you can OneNote for any platform, and there are handy apps (for example explore Office Lens – use it on your smartphone to take photos of receipts or business cards and send them back to OneNote)

These are sample OneNote Notebooks, they can be read online or downloaded.

Also an interesting example of OneNote being used as a distribution medium with the ubiquity of OneNote clients being mentioned as a factor in choosing this format.

More available at:

and don’t forget the old favourites:

That should get people started!!

Steven
IT Trainer

 

 

 

Create simple online surveys

Create simple online surveys using Excel and OneDrive, OneDrive for Business. Have seen this done at seminars recently and wondered how.

Here’s how!

Good Luck

Steven

4 links on Microsoft Planner

This new planing tool has potential for

  • my own business planning
  • coordinating and developing custom courses with training providers and clients
  • all those people for whom MS Project is too much tool.

I need to spend some quality time digging in to this myself. These links are because people are asking about it, so you can make a start without waiting for me!

I think this might be worth an online exploring session in September. Your feedback welcome.

Bookings via Office 365

The online bookings feature is currently rolling out for Office 365. I am very interested in this as I have to move my online schedule (a calendar) before the old Office 365 public site feature goes away. I will do a review when I have the feature live, especially regarding security and end user access.

In the interim, some light reading:

Steven Knight

Office 365 Planning, Migrating, Adoption resources

Microsoft have gathered a range of resources for Office 365 covering SharePoint, Office and Skype for Business as well as planning and end user adoption at http://fasttrack.office.com/. When you get there click about a bit, a lot of the “good stuff” is a couple of clicks down.

These resources are of use to you if you have recently moved to one of the many varieties of Office 365. I’ll be reviewing this in more detail myself next month as part of revamping my own SharePoint site.

Go Explore…

Two Live Cycle Designer Questions

Q. Can I total values in a table, e.g. one amount in a number field per row?

To cover a related question, this approach should work for check boxes in a table which gave been allocated values

Assuming you have a table with repeating rows in place

Form with Table prepared , rows and fields renamed
Form with Table prepared , rows and fields renamed

You then need to open the script editor panel via the Window menu.

Select the field that will act as the grand total – in my example, this is called Total.

In the Object panel set value to Calculated Read Only

Set Value to Calculated Read Only

Set Value to Calculated Read Only

In the Script Editor panel choose calculate

In the Script Editor panel, choose Calculate
In the Script Editor panel, choose Calculate

Set the Language to FormCalc

Set language to FormCalc
Set language to FormCalc

Then in the panel add the following code – Use your table name, row name and field name. Read  [*] as saying “for each instance of the object” “This” refers to the currently selected object, in this case the grand total field.

this=sum(Table1.DataRow[*].Amount[*])

Save and test

Use tab key to move from field to field
Use tab key to move from field to field. This will trigger the recalculation of the total.

Q. Can I auto-number my rows?

Yes you can, but you will need to be comfortable with adding some code.  Please read this very good article here “Numbering rows in a LiveCycle Designer table or repeating subform” which also has a sample file.

I’d like to do a video on this, but due to time limitations, I wont make promises I can’t keep.

Best Wishes

Steven

Ted Talk- “This is what happens when you reply to spam email”

A Ted talk to lighten your day: James Veitch: This is what happens when you reply to spam email. I usually recommend deeper technical or data oriented TED talks. This one is fun and good place to start with TED talks.

Fresh OneNote resources for Schools

Always looking for new uses of OneNote and found two that I’d like to share with you.

Free eBook for teachers: “Liberating Genius: The First 20 Days” by Angela Maiers – which is an e-book using OneNote as its “host”. This has got me thinking about going beyond my current use of OneNote as a scrapbook for course resources to using it for courseware.

College prep planning resources and virtual event for students use OneNote as a resource to support an online session. Its aimed at american students going to college, but its worth Australian and other schools getting a copy to explore the approach.

Power BI Windows 10 universal app and Power BI Desktop update

As people may know I am currently doing the Data Analysis course via Duke University and Coursera. While I am my data kick I am keeping track of news of new and updated tools. And so I have two bits of news:

Microsoft has released an update for Power BI desktop and also a universal app (to suit Windows tablets, phones and PCs). I will explore these tools further after I have complete the current module of the data analysis course.