How to fix: SharePoint Online won’t open documents or attachments in client applications (eg in Word or Excel on the desktop)

This is a frustrating problem

There are two steps

Step 1. Enable the “Open Documents in Client Applications by Default ” service – see steps here: http://support.microsoft.com/kb/2859986

Step 2. Check the Library Settings –> Advanced Settings–> Opening documents in browser is set to “Use the server default (Open in the client application)”

 

 

Hybrid SharePoint Online – Existing on Premise Active Directory and Exchange

The following  collection of light reading is to guide those who need to connect SharePoint Online and existing on premise Exchange and Active Directory

The aim is to have on log in with cloud and on premise services synchronized. Continue reading “Hybrid SharePoint Online – Existing on Premise Active Directory and Exchange”

Getting Started with Information Rights Management and SharePoint Online (or On Premise)

Question:

“How can we protect documents that users might download from SharePoint?”

Answer:

You need Information Rights Management (IRM) service – now available in some Office 365/SharePoint online plans

And now some resources to get you started if you have SharePoint Online (2013) . Continue reading “Getting Started with Information Rights Management and SharePoint Online (or On Premise)”

Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device

Question:

Which Tools are available for which Tablets and Phones?

Answer:

A growing range of Office tools are now available for Phones and Tablets. Use this post to find which tools are available for your device and related overview articles. I will update this as new tools are released.

OneNote

Where to get it Continue reading “Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device”

Where to start reading up on SharePoint Online Backup (a little on On Premise)

Question:

“I know Microsoft backs up SharePoint Online data, but how do I do it myself? – Just to be safe?”

Answer:

I have found the resources and articles detailed below. I have to work through and evaluate these tools and approaches myself. So at this point I can’t recommend a particular tool, they are all listed to give you possibilities Continue reading “Where to start reading up on SharePoint Online Backup (a little on On Premise)”

SharePoint Tip: Setting Outlook Reminders on SharePoint Calendars

I have been asked the question of how to do this a few times. Finally got five minutes to research it.

The answer is quite clever and simple. It can be done using standard SharePoint and Outlook features.

Overview

  1. Create a view showing items in the calendar with a start time of Today
  2. Connect to the RSS feed from the SharePoint view using Outlook
  3. Use rules and alerts in Outlook, to set up an Alert on new items in the RSS feed

Steps in Detail

There are two good articles that outline the process in detail

Good Luck

Steven

 

SharePoint 2007 – rich text and other form fields not working in Internet Explorer?

If you have this problem, you may have just upgraded to IE10.

The solution is easy, you need to switch on compatibility mode in IE 10.  At this point, I will direct you to Cory Peters who will show you how to do this (its easy)

This issue is likely to  crop up more as SharePoint 2007 persists and browsers progress..

Regards

Steven

Resources for SharePoint 2010 Backup

How does SharePoint Backup and Restore work

I have had a few questions about this recently, SharePoint backup is a little out of my normal territory. But there are a lot of IT people who have to look after SharePoint sites who may not have this information to hand and since I’ve had questions, I have put together some resources to get you started.

Video Tutorial:

Articles:

I hope the above links are useful for those of you in the server support side who have to back up SharePoint

Steven

 

SharePoint Set up Checks

This post is for training providers who are moving into SharePoint end user training. It covers how to check email related functions are working and response times are reasonable, once your IT department have completed the setup.

Checking Email Functionality

The Reason

Demonstrating features such as Workflows, Alerts and Tasks all depend on this feature working.  It requires some additional steps behind the scenes which may have been missed.

The Check

Navigate to any list or library in the site

Look for the Library Tools tab (or List tools Tab) and click on Library

 

start alerts

 

Observe the Alert Me tool towards the right Continue reading “SharePoint Set up Checks”

Give me 8 minutes to learn how to Search SharePoint 2010 and Office 365/SharePoint Online

How to use Search, Scopes and Refiners in SharePoint

For SharePoint 2010 and Office 365/SharePoint Online users – A short tutorial on using Search to find documents and items in SharePoint.

As a side note – I think I have sorted the volume level issues.

Click the Title of this post to see a larger version

Your feedback welcome

Steven

 

SharePoint 2010 – Not seeing the Alert icon in the ribbon?

If you are not seeing the Alert icon (The Bell) in the SharePoint 2010 ribbon on lists or libraries, your friendly Server Guru/SharePoint Admin will need to tweak the set up. The underlying problem is that SharePoint needs to know where to find the SMTP server (your mail server) so it can generate emails.

In order to send email eg use the notification setting or alerts – you need to

  1.  Set up SMTP
  2.  In Central Admin – enter the information to tell SharePoint where the SMTP server is

This  article covers the process for Step 2: “To configure outgoing email for a farm by using Central Administration

Regards

Steven Knight

SharePoint – Can’t Drag and Drop Web Parts on some pages?

This problem will arise when you have a combination of a shallow height screen and a wiki page (you may have a wiki page without realising it – SharePoint uses them as the default in places, and normally that’s not a bad thing).

The article Hey – why can’t I move Web Parts below the visible portion of my SharePoint page? has two short videos under 2 minutes each that illustrates minimising web parts as a walk around. This discussion advocates cut and paste Can’t change order of web parts.

Steven Knight

SharePoint Custom Lists Tutorials

My Series of Tutorials showing building and using custom lists in SharePoint 2010/SharePoint Online (Office 365) is now gathered together in a convenient YouTube Playlist. Over the next few weeks I will be adding workflows and KPIs to this series.