Office 365 – SharePoint Online Resource from Microsoft

Folks

This new resource covers planning, adoption and more. I see this as a resource for end user training material

Office 365 Customer Success Center​

Steven

Office for Android Tablets – Preview

This is a key step by Microsoft, preview versions of the big three from the Office suite are available for Android Tablets. Not final versions, but worth exploring. So far I have installed them on my old Nexus 7 (with KitKat). I’ve done a few basic tasks in Word, but haven’t checked them out in full (report next week)

If you want to try them out use the links below to get to the Google Play Store

When you get to the Google play store search also for  OneDrive and OneNote (There is even OneNote for Android Wear!)

If you are on any other device you are already catered for MS Office for most devices

So why is this a big deal?

As Office 365 and SharePoint online start to get some traction, users will want to work with content in the field. Android tablets are a cost effective way for business to provide a handy, but functional tool. While there are third party apps for working with Office files, I found this a mixed success and the lack of these apps is what lead me to moving to a windows tablet (and the cost of basic windows tablets becoming competitive).

So when the final apps are released, companies can give staff a good android tablet and use Office 365 (and bank the money they saved vs buying i-Pads).

Steven

SharePoint End User Training Materials Part 1

Part 1 Finding whats out there…

Quick Reference Guides

see previous posts on this topic here, here and here

Books

These books aren’t courseware, but can be a useful substitutes, especially for small groups

End User

Microsoft SharePoint  Plain & Simple 2010 Edition, 2013 Edition (picture book style, suitable for end users)

Site Owner

SharePoint 2010 User’s Guide and ditto for 2013 . I’d recommend every site owner get one of these, they are available in dead tree or as an e-book. The strength of this series is that they document the steps for most tasks you will need to do in SharePoint as a Site Owner.

Courseware

Not reviewed at this stage. Just identifying sources here. The good news is there is a slowly growing range of sources.

Used by me in courses:

  1. Courseware Marketplace  Various authors, Available to Microsoft Partners
  2. Myriad, Available for Site Members and Owners, 2007, 2010, 2013
  3. Watsonia – very limited range

Not yet used:

 

 

 

Sharing Information vs Knowledge is Power

Watching the Ted Talk: “Stanley McChrystal: The military case for sharing knowledge” started me thinking about the issues he discusses for the perspective of SharePoint trainer, a trainer and an ex public servant.

A major of theme of this talk is that “the organisation will benefit from ready access to information“.  The burned out leftie in me would extend this to “Society will benefit from ready access to information“. But for the moment lets think organisation.

One of the major potential advantages of SharePoint is to allow exchange of information across silos. For this to happen, site owners and admins need to think about permissions in terms of the organisation not just the unit or  silo they are in. If read access to content is based on the silo and reflect management structure not need or community of interest, then no benefits are gained from collaboration. Wheels are reinvented, mistakes are repeated, solutions and troubleshooting tips are not exchanged.

There are a lot of business cultural assumptions to overcome in sharing. I often get comments that as a trainer I am “giving away all my secrets” or that my YouTube channel is “giving it away for free”. In the modern world however, my secrets are not just mine. Microsoft and Adobe and third parties invest a great deal of effort in distributing information about how to use their products in every medium possible. So my “secrets” can be easily found.  This sharing by these firms makes “Knowledge is Power” obsolete and has a business benefit -Support has a cost – so organisations will use software and other tools with support resources widely available.

I can concentrate on massaging this information to give you context and value but secret it is not. Sharing what I learn also has other values for my little business.

There are other issues raised by this talk, this is just one angle.

 

Where do I find Office 365 Resources?

Via Mary Jo Foley (of the Windows Weekly Podcast), this a page of free Office 365 Resources –  includes Office 2013 resources, quick reference guides and e-books. Well worth exploring: Office 365 Resources

Q and A: Can I upload Adobe Captivate output to Microsoft SharePoint?

Q. Can I upload Captivate output to SharePoint – where SharePoint is being used as our intranet?

A. Yes!

While there are articles on the web about using Flash output (SWF) in SharePoint, this note assumes HTML5 output from Captivate.

  1. Publish your HTML5 output from Captivate to a local folder
  2. Rename index.html to something like project_name.aspx (make sure you are editing the extension – so you don’t get project_name.apsx.html) – We are doing this so that SharePoint(and the IIS web server) will know this is content to display – a web page, not a text file to open like a word document.
  3. Open the top level folder in windows explorer (we will copy the web page and supporting folders form this in a moment)
  4. In the destination document library in SharePoint create a folder for this project (see the File Tab on the ribbon for the new folder tool)
  5. Open the new folder
  6. From the ribbon in SharePoint select Files Tab and then Explorer view
  7. Copy all the content including sub folders from the local folder to the SharePoint explorer window
  8. Then you can link to the project_name.aspx file from a SharePoint web or wiki page
  9. Tested on SharePoint 2013 – should work on SharePoint 2010

Focusing on Forms

I needed to find a theme to explore, so driven by:

  • cumbersome experience handling forms from insurance agents, recruiters and clients
  • need to make information gathering more efficient in my own business
  • looking for a theme to tie together study I have to do in a meaningful way!
  • a theme for a series of tutorials to be created using my snazzy new Captivate template, that people will find useful.

I found a direction, so the theme is:

Forms, Data Collection and Processing

Across a range of tools explore the following aspects

  • Ability to create forms using no code or as little code as possible.
  • Adding fields
  • Branding and Formatting
  • Data Validation
  • Controlling navigation (e.g. jump ahead based on a choice)
  • Distribution and Security
  • End User Experience
  • Data collection options, Analysis and Exporting (eg to Excel)

Continue reading “Focusing on Forms”

Office 365 – SharePoint App Error message on Installing

If you are

  • Getting this error: “Sorry, there was something wrong with the download. Try adding it again.”
  • in Australia

Then this article is the “fix” for you.

I ran into this problem while preparing my new public facing Office 365 site last week. Some apps installed OK and then it just happened. Uninstalling and re-installing wont fix it.

In summary the solution is:

  1. Temporarily remove the “defective” app
  2. Go back to the SharePoint Store – in the top right set the language to English (United States)
  3. Then when you are adding an app – when you get to the Trust Screen stage – Click Language Options and Choose English (United States)

Good Luck

Steven

 

End user training resources for Office 2013 and Office 365

A quick post to a Microsoft resource summarising all the quick reference guides and other materials for helping end users with getting up  to  speed on Office 2013 and Office 365 . A good read for trainers too. http://technet.microsoft.com/en-us/library/jj871004.aspx

Office 365 Backup Options Part 1

The basic Problem

Microsoft back up Office 365, but we’d all like our own backup, because we can sleep better that way….

My choice is different to what you might choose due to:

  • Cost – I need to find a service to suit a micro business and a micro business budget!
  • Existing services – eg I already have cloud and on site backup facilities
  • Scale of backup required – I am willing to accept more manual backup features than you, I have to consider backing up Email from Exchange – I may do this manually to allow me to choose a cheaper Office 365 back up service with fewer features. Continue reading “Office 365 Backup Options Part 1”

Finding SharePoint 2013/Office 2013/Lync Quick Reference Guides

There is a growing trend away from issuing workbooks or courseware to every trainee on a course.  The pattern is towards one set of courseware for the team and quick reference guides for the individual trainees.

So here are some leads to quick reference guides.

From Microsoft

Third Party examples

Regards

Steven

 

 

How do I change Office 365 plan?

I often get asked this question on courses, and the answer is a bit involved. for full details please go here: Can I switch to a different Office 365 plan or subscription?

Problems Embedding YouTube video in PowerPoint 2010

Using the current or old embed code from YouTube in PowerPoint 2010 generates an error.

My guess at the cause is YouTube having to change the original code since Office 2010 was released.

The fix is to adjust the code that YouTube creates. Its an easy fix and clearly set out in this article: PowerPoint cannot insert a video from this embed code in PowerPoint 2010 presentation