Office for Android Tablets – Preview

This is a key step by Microsoft, preview versions of the big three from the Office suite are available for Android Tablets. Not final versions, but worth exploring. So far I have installed them on my old Nexus 7 (with KitKat). I’ve done a few basic tasks in Word, but haven’t checked them out in full (report next week)

If you want to try them out use the links below to get to the Google Play Store

When you get to the Google play store search also for  OneDrive and OneNote (There is even OneNote for Android Wear!)

If you are on any other device you are already catered for MS Office for most devices

So why is this a big deal?

As Office 365 and SharePoint online start to get some traction, users will want to work with content in the field. Android tablets are a cost effective way for business to provide a handy, but functional tool. While there are third party apps for working with Office files, I found this a mixed success and the lack of these apps is what lead me to moving to a windows tablet (and the cost of basic windows tablets becoming competitive).

So when the final apps are released, companies can give staff a good android tablet and use Office 365 (and bank the money they saved vs buying i-Pads).

Steven

Sharing Information vs Knowledge is Power

Watching the Ted Talk: “Stanley McChrystal: The military case for sharing knowledge” started me thinking about the issues he discusses for the perspective of SharePoint trainer, a trainer and an ex public servant.

A major of theme of this talk is that “the organisation will benefit from ready access to information“.  The burned out leftie in me would extend this to “Society will benefit from ready access to information“. But for the moment lets think organisation.

One of the major potential advantages of SharePoint is to allow exchange of information across silos. For this to happen, site owners and admins need to think about permissions in terms of the organisation not just the unit or  silo they are in. If read access to content is based on the silo and reflect management structure not need or community of interest, then no benefits are gained from collaboration. Wheels are reinvented, mistakes are repeated, solutions and troubleshooting tips are not exchanged.

There are a lot of business cultural assumptions to overcome in sharing. I often get comments that as a trainer I am “giving away all my secrets” or that my YouTube channel is “giving it away for free”. In the modern world however, my secrets are not just mine. Microsoft and Adobe and third parties invest a great deal of effort in distributing information about how to use their products in every medium possible. So my “secrets” can be easily found.  This sharing by these firms makes “Knowledge is Power” obsolete and has a business benefit -Support has a cost – so organisations will use software and other tools with support resources widely available.

I can concentrate on massaging this information to give you context and value but secret it is not. Sharing what I learn also has other values for my little business.

There are other issues raised by this talk, this is just one angle.

 

Where do I find Office 365 Resources?

Via Mary Jo Foley (of the Windows Weekly Podcast), this a page of free Office 365 Resources –  includes Office 2013 resources, quick reference guides and e-books. Well worth exploring: Office 365 Resources

Office 365 – SharePoint App Error message on Installing

If you are

  • Getting this error: “Sorry, there was something wrong with the download. Try adding it again.”
  • in Australia

Then this article is the “fix” for you.

I ran into this problem while preparing my new public facing Office 365 site last week. Some apps installed OK and then it just happened. Uninstalling and re-installing wont fix it.

In summary the solution is:

  1. Temporarily remove the “defective” app
  2. Go back to the SharePoint Store – in the top right set the language to English (United States)
  3. Then when you are adding an app – when you get to the Trust Screen stage – Click Language Options and Choose English (United States)

Good Luck

Steven

 

End user training resources for Office 2013 and Office 365

A quick post to a Microsoft resource summarising all the quick reference guides and other materials for helping end users with getting up  to  speed on Office 2013 and Office 365 . A good read for trainers too. http://technet.microsoft.com/en-us/library/jj871004.aspx

Office 365 Backup Options Part 1

The basic Problem

Microsoft back up Office 365, but we’d all like our own backup, because we can sleep better that way….

My choice is different to what you might choose due to:

  • Cost – I need to find a service to suit a micro business and a micro business budget!
  • Existing services – eg I already have cloud and on site backup facilities
  • Scale of backup required – I am willing to accept more manual backup features than you, I have to consider backing up Email from Exchange – I may do this manually to allow me to choose a cheaper Office 365 back up service with fewer features. Continue reading “Office 365 Backup Options Part 1”

Finding SharePoint 2013/Office 2013/Lync Quick Reference Guides

There is a growing trend away from issuing workbooks or courseware to every trainee on a course.  The pattern is towards one set of courseware for the team and quick reference guides for the individual trainees.

So here are some leads to quick reference guides.

From Microsoft

Third Party examples

Regards

Steven

 

 

How do I change Office 365 plan?

I often get asked this question on courses, and the answer is a bit involved. for full details please go here: Can I switch to a different Office 365 plan or subscription?

How to fix: SharePoint Online won’t open documents or attachments in client applications (eg in Word or Excel on the desktop)

This is a frustrating problem

There are two steps

Step 1. Enable the “Open Documents in Client Applications by Default ” service – see steps here: http://support.microsoft.com/kb/2859986

Step 2. Check the Library Settings –> Advanced Settings–> Opening documents in browser is set to “Use the server default (Open in the client application)”

 

 

Hybrid SharePoint Online – Existing on Premise Active Directory and Exchange

The following  collection of light reading is to guide those who need to connect SharePoint Online and existing on premise Exchange and Active Directory

The aim is to have on log in with cloud and on premise services synchronized. Continue reading “Hybrid SharePoint Online – Existing on Premise Active Directory and Exchange”

Getting Started with Information Rights Management and SharePoint Online (or On Premise)

Question:

“How can we protect documents that users might download from SharePoint?”

Answer:

You need Information Rights Management (IRM) service – now available in some Office 365/SharePoint online plans

And now some resources to get you started if you have SharePoint Online (2013) . Continue reading “Getting Started with Information Rights Management and SharePoint Online (or On Premise)”

Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device

Question:

Which Tools are available for which Tablets and Phones?

Answer:

A growing range of Office tools are now available for Phones and Tablets. Use this post to find which tools are available for your device and related overview articles. I will update this as new tools are released.

OneNote

Where to get it Continue reading “Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device”

Where to start reading up on SharePoint Online Backup (a little on On Premise)

Question:

“I know Microsoft backs up SharePoint Online data, but how do I do it myself? – Just to be safe?”

Answer:

I have found the resources and articles detailed below. I have to work through and evaluate these tools and approaches myself. So at this point I can’t recommend a particular tool, they are all listed to give you possibilities Continue reading “Where to start reading up on SharePoint Online Backup (a little on On Premise)”