A quick post to a Microsoft resource summarising all the quick reference guides and other materials for helping end users with getting up to speed on Office 2013 and Office 365 . A good read for trainers too. http://technet.microsoft.com/en-us/library/jj871004.aspx
There is a growing trend away from issuing workbooks or courseware to every trainee on a course. The pattern is towards one set of courseware for the team and quick reference guides for the individual trainees.
So here are some leads to quick reference guides.
Third Party examples
Using the current or old embed code from YouTube in PowerPoint 2010 generates an error.
My guess at the cause is YouTube having to change the original code since Office 2010 was released.
The fix is to adjust the code that YouTube creates. Its an easy fix and clearly set out in this article: PowerPoint cannot insert a video from this embed code in PowerPoint 2010 presentation
Which Tools are available for which Tablets and Phones?
A growing range of Office tools are now available for Phones and Tablets. Use this post to find which tools are available for your device and related overview articles. I will update this as new tools are released.
I have been asked the question of how to do this a few times. Finally got five minutes to research it.
The answer is quite clever and simple. It can be done using standard SharePoint and Outlook features.
- Create a view showing items in the calendar with a start time of Today
- Connect to the RSS feed from the SharePoint view using Outlook
- Use rules and alerts in Outlook, to set up an Alert on new items in the RSS feed
Steps in Detail
There are two good articles that outline the process in detail
- Getting SharePoint Calendar Reminders in Outlook by Paul Liebrand
- How to setup Outlook reminder for SharePoint calender events by Rohan Chittyal
I am recommending this TED talk for two reasons (i) Amanda presents an alternative to conventional business models and (ii) It is just a really effective presentation.
I will be recommend this and the Amy Cuddy TED talk as examples of effective presentations in my PowerPoint courses – any of the TED talks are worth studying to improve presentation technique beyond PowerPoint.
I know every business presentation can’t be like this – but why not just a little bit?
Watch one, Learn something today
PS last few minutes includes an image that in certain cultures may be NSFW. Its a sad world where there is a need for this disclaimer.
Give me 26 minutes and I will show you how process your email efficiently.
In part 1, I demonstrate how to process incoming email effectively and support your time management. You will see how to quickly convert incoming email into Reminders, Appointments, Tasks and Contacts. In part 2, I demonstrate two tools to sort and organise your email (Rules and Quick Steps) and one to find them later! (Search folders).
A short video tour of some Microsoft resources for templates and information aimed at end users.
Tutorial covering Headings, Styles, Table of Contents and the Navigation pane – all useful for saving time in preparing reports. Shows how to:
- Easily format headings
- Prepare a Table of Contents
- Move content within a report
- Convert to a PDF for distribution
Resources to help you solve two common Outlook questions
I have to send a lot of similar messages. How do I create a standard reusable message?
- Create an email message template
- Send an email message based on a template
- Using Templates (Illustrated)
I am having problems with appointments and meetings going into my calendar with the wrong time. How do I fix my Time Zone problems?
Where can I get Outlook Tips and Tricks?
My Creating PDF from Word tutorials from my YouTube channel are now gathered together in one convenient PlayList.
My Excel Pivot Tables series from my YouTube Channel – are now gathered together in a convenient Playlist.
Before I do the permanent set up of my new PC, I took the opportunity to set it up with Windows 8 and Office 2013. These are my first impressions, based on a few hours exploring ans installing and are mostly good to excellent, with one major exception. So let’s get that out of the way.
Windows 8 is Different
My first impression is, that if implemented in its standard form, Windows 8 will drive most regular desktop PC based end users nuts with frustration. The interface might initially be too different for them. Discussions I have heard about organisations considering customised desktops now make sense.
As a non typical, but largely desktop based end user, I was within about 30 minutes beginning to get a feel for where things would be, and easily connecting to Twitter LinkedIn and Google and installing IIS and Hyper V tools. I can see users having a good experience with a touch screen.
Shame about the Windows 8 interface, because Office 2013 is really very impressive. Windows 8 and Office 2013 are clearly meant to go together. I have had comments from colleagues about the Office 2013 interface. On Windows 8 it looks at home. Even on a desktop PC.
So what is impressive about Office 2013?
The connection to SharePoint and Office 365.
Over recent months as I find myself training on site more and more, I am seeing the value of having my documents and resources in a SharePoint library in the “cloud” . My recent PC troubles have confirmed this is the direction for my company and training documents.
Previously the value in Office 365 for me was in exchange based email and SharePoint Calendars. My document creation process is still local disk based with some documents going to SharePoint libraries. In part because the integration between Office on the desktop and SharePoint online wasn’t seamless.
In Office 2013, the integration to Office 365 is easy to set up and seamless once done. When I go to my permanent set up on my PC I will be directing my documents directly into SharePoint as they are created. And I will be finding the time to upgrade my laptop as well, to get the same integration there as well.
The Office 365 integration makes sharing, collaborating and accessing documents for mobile or dispersed end users in small and very small organisations very, very easy. It brings out the true potential of Office 365 much more that Office 2010 did. Used to its potential this could give a nimble small organisation a flexible edge over some corporate dinosaur stuck on Office 2003. At modest cost too.
Office 2013 probably has other features, I was so taken with trying the SharePoint/Office 365 integration I didn’t even notice…
More on that another time.
Adobe E-Learning Suite
Also more on installing Adobe E-Learning Suite on Windows 8 next time. (Acrobat X Professional doesn’t install – but Acrobat XI might…)