How do I protect my Social Media accounts?

Strong Passwords and Two Factor Authentication on Social Media

This brief post is in response to a Facebook conversation I saw regarding local community leaders and public figures having problems with attempts to access their social media accounts.

I’d like to recommend two steps:

  1. Use strong passwords
  2. Switch on two factor authentication

Strong Passwords

Go to https://www.grc.com/ppp.HTM which is Steve Gibson’s Perfect Paper Passwords. Make sure you set the length of the password/pass-code you need – default is 4 you should use 10-12 (or more).

This will give you three pages of passwords you can use for all your accounts. Cross them off the list as you use them. Use a different password for each account.

This avoids people inadvertently using patterns or reusing passwords. You must use a different password for each account, to protect yourself if a service provider has a security breach and hasn’t encrypted passwords. You don’t want one breach providing the keys to all your online services.

Two Factor Authentication

Two factor authentication involves adding a factor when logging on to a service as well as your password. This can be a code via text message that is only good for a few minutes, a fingerprint or retina scan. At the current time the text message to your mobile is the most common approach.You then enter the code you have been sent. The code expires after a few minutes – so it is a one time code good for one use only.

For those of you with a historical leanings, one time codes date back to World War Two where flammable one time pads were used to co-ordinate forward air support.

To enable two factor authentication in your social media services look for settings option in your social media service. Then look for security settings. You are looking for the option where you are sent a code on your mobile phone when logging on (or in some cases where logging on a device other than your main device). It could be listed as login verification or authentication. You will then be taken through a test process that will text you a code and validate it.

Google+, LinkedIn, Twitter and Facebook all have options for two factor authentication. Your service may also have options to let you know about log in attempts from unknown devices.

Still Concerned

If you are feeling insecure check here https://haveibeenpwned.com/ to see if your accounts may have been exposed in data breaches – use your email addresses you use with online accounts.

 

Setting Adobe LiveCycle Designer to use Australian Spelling

I came across the solution at the article: Australian Spell Check in Adobe LiveCycle Designer at Mark Szulc’s Blog some time back. I had implemented the fix and then not having upgraded for a while had forgotten about the issue…

The basic problem is that there isn’t a dictionary for the spell check to use when the Australian locale is specified.

Using the UK locale gives the right dictionary but gives the pound sterling character for currency instead of the dollar sign.

However as I find myself doing more LiveCycle Designer training, the issue is coming up again.

Adobe LiveCycle Designer ES2 and earlier

  1. Read the Article
  2. Search for the file “SpellCheckLocaleMapping.xml” on your system (the path will differ from the article)
  3. when you find the file you may need admin rights to edit it
  4. As suggested in the article remove the comments and Save

The effect of the fix is to use the Canadian dictionary when the Australian locale is specified for a form.

I have tried this on an ES2 install recently and it works.

Adobe LiveCycle Designer ES4

The fix from the article doesn’t appear to work for ES4. (Have also tried it without success myself)

However I can suggest a work around

  1. Make a blank new A4 portrait form (you can repeat for landscape)
  2.  File, Form Properties, Defaults, Set Locale to Canada, OK
  3. Save the form as a Live Cycle Designer format (*.tds) into a suitable folder
  4. Close the form
  5. Open, set files of type to Live Cycle Designer format (*.tds)
  6. From the resulting Dialog choose Copy this template into the Template Manager

When you need a new form: File, New, From a template, Other, then select your template

The Canadian locale  will give you close to Australian English spell check, the “$” and DD/MM/YYYY dates

If anyone finds a catch with this choice please let me know.

Regards

Steven

 

 

 

Problems Embedding YouTube video in PowerPoint 2010

Using the current or old embed code from YouTube in PowerPoint 2010 generates an error.

My guess at the cause is YouTube having to change the original code since Office 2010 was released.

The fix is to adjust the code that YouTube creates. Its an easy fix and clearly set out in this article: PowerPoint cannot insert a video from this embed code in PowerPoint 2010 presentation

Getting Started with Information Rights Management and SharePoint Online (or On Premise)

Question:

“How can we protect documents that users might download from SharePoint?”

Answer:

You need Information Rights Management (IRM) service – now available in some Office 365/SharePoint online plans

And now some resources to get you started if you have SharePoint Online (2013) . Continue reading “Getting Started with Information Rights Management and SharePoint Online (or On Premise)”

Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device

Question:

Which Tools are available for which Tablets and Phones?

Answer:

A growing range of Office tools are now available for Phones and Tablets. Use this post to find which tools are available for your device and related overview articles. I will update this as new tools are released.

OneNote

Where to get it Continue reading “Where to find SkyDrive, SkyDrive Pro, OneNote and Office Mobile Apps for your Mobile Device”

Where to start reading up on SharePoint Online Backup (a little on On Premise)

Question:

“I know Microsoft backs up SharePoint Online data, but how do I do it myself? – Just to be safe?”

Answer:

I have found the resources and articles detailed below. I have to work through and evaluate these tools and approaches myself. So at this point I can’t recommend a particular tool, they are all listed to give you possibilities Continue reading “Where to start reading up on SharePoint Online Backup (a little on On Premise)”

Make your email signature mobile device friendly, from the Grumpy Trainer

A few common older email signature practices aren’t mobile friendly, so here are my tips to make it easier for me to call you from an email on my phone: Continue reading “Make your email signature mobile device friendly, from the Grumpy Trainer”

SharePoint Tip: Setting Outlook Reminders on SharePoint Calendars

I have been asked the question of how to do this a few times. Finally got five minutes to research it.

The answer is quite clever and simple. It can be done using standard SharePoint and Outlook features.

Overview

  1. Create a view showing items in the calendar with a start time of Today
  2. Connect to the RSS feed from the SharePoint view using Outlook
  3. Use rules and alerts in Outlook, to set up an Alert on new items in the RSS feed

Steps in Detail

There are two good articles that outline the process in detail

Good Luck

Steven

 

Give me 27 minutes to help you with Tables, Repeating Rows and Formulas in LiveCycle Designer

 Latest Video

Featuring:

  • Flowed and Positioned Sub Forms
  • Dynamic Tables
  • Using drop down lists in formulas
  • Repeating Rows
  • Grand Totals

Additional Resources

I have had a lot of questions recently seeking additional resources regarding FormCalc and Javascript.

Please see also my tour of Forms Resources for more links

FormCalc

Javascript and PDF

General PDF resources

http://www.planetpdf.com/

Regards

Steven

 

Options for Creating or Upgrading a Community Web Site

I have been asked about creating and updating community web sites twice in the last week. So this post is to summarise some of the options.

Most low cost hosts support WordPress and Joomla via various methods usually an interface called CPanel. You can use this interface to load the product of your choice.

The Big Two

WordPress

Outlook Questions:How to create Reusable Messages and Fix Time Zone Problems

Resources to help you solve two common Outlook questions

I have to send a lot of similar messages. How do I create a standard reusable message?

I am having problems with appointments and meetings going into my calendar with the wrong time. How do I fix my Time Zone problems?

Where can I get Outlook Tips and Tricks?

Regards

Steven Knight

 

SharePoint 2010 – Not seeing the Alert icon in the ribbon?

If you are not seeing the Alert icon (The Bell) in the SharePoint 2010 ribbon on lists or libraries, your friendly Server Guru/SharePoint Admin will need to tweak the set up. The underlying problem is that SharePoint needs to know where to find the SMTP server (your mail server) so it can generate emails.

In order to send email eg use the notification setting or alerts – you need to

  1.  Set up SMTP
  2.  In Central Admin – enter the information to tell SharePoint where the SMTP server is

This  article covers the process for Step 2: “To configure outgoing email for a farm by using Central Administration

Regards

Steven Knight

SharePoint – Can’t Drag and Drop Web Parts on some pages?

This problem will arise when you have a combination of a shallow height screen and a wiki page (you may have a wiki page without realising it – SharePoint uses them as the default in places, and normally that’s not a bad thing).

The article Hey – why can’t I move Web Parts below the visible portion of my SharePoint page? has two short videos under 2 minutes each that illustrates minimising web parts as a walk around. This discussion advocates cut and paste Can’t change order of web parts.

Steven Knight