Acrobat X – How do I add an Image to an existing PDF?

Folks

This is a short silent video which illustrates adding an image to an existing PDF. Continue reading “Acrobat X – How do I add an Image to an existing PDF?”

Some Assorted Acrobat X Questions Answered

This post is a grab bag of answers to Assorted Acrobat questions that have come up recently. Continue reading “Some Assorted Acrobat X Questions Answered”

Captivate 5 Courseware

Q What Course-ware do you use for Captivate?

Answer:

I use and recommend the Captivate Manuals form Icon Logic available from Amazon or from the author (who also has a good newsletter)

These books are 2 days each in full, but I have done customised courses over 2 or 3 days

Recording Assessment or Training Simulations on Word or PDF Forms with Adobe Captivate

Question: Can we record training simulations or assessments using Word or PDF based forms?

Answer:

PDF Forms

With the PDF forms – Captivate in training or assessment mode added click boxes to the drop down lists, check boxes and text fields as I clicked on them (good).

With Drop down lists and check boxes – It expects the user to click on the exact option you clicked on when recording _ so you will need to make your test instructions clear.

The click boxes were smaller the actual objects – so you will need to resize them to cover the drop down list . Continue reading “Recording Assessment or Training Simulations on Word or PDF Forms with Adobe Captivate”

Need to Use Outlook forms to send attachments and store replies and process information in Excel

Q  How do I use Outlook forms to build a solution which features:

  • Online forms which allow attachments and generate emails to nominated email addresses
  • Ability to send and reply
  • On line reports
  • Ability to store process data  into an Excel spreadsheet

Key points

  • There are a number of ways to do this, Outlook forms isn’t one of them…
  • Use a solution that operates via the web browser
  • I can see either an Dreamweaver/ASP/ASP.net/SQL Server solution or a  SharePoint solution

Option 1: ASP/ASP.net/SQL Server

  • Develop a custom ASP/SQL server application using Dreamweaver with forms and reports accessed via the browser
  • If CDO.sys (or JMAIL or similar) is available then completion of forms can generate emails to nominated e-mail addresses (emails generated by the server – not using email client)
  • Components are also available that allow documents to uploaded via the browser and then attached to the email
  • Input forms can be completly custom and data can be validated client-side and server-side
  • This approach can also use XML to facilitate transfer of data to Excel
  • Database tables and server side code would have to be created – lots of hand coding and testing
  • Completely tailored and custom solution but not something a typical end user can create – you will need IT resources and basic programming skills.

Option 2: SharePoint

  • Use SharePoint site with a document library with attached workflow
  • The Document Library could be customised to add required additional data – additional fields can be required and validated – using built in tools or InfoPath
  • SharePoint provides forms to add and edit information about the document
  • Data is stored in a Library– (actually in an SQL server table, but SharePoint looks after that for us) and can be transferred to Excel in one click
  • A Feedback or Approval workflow will do exactly what is required regarding forwarding documents and associated data for review or approval
  • A workflow can be triggered by a document being added (uploaded) to the library
  • A workflow will cause a link to the document with a customised email message to be sent to a nominated user or group of users for feedback or approval
  • Tasks are created to allow the documents review or approval to be tracked
  • Responses can include comments/request changes etc and will be emailed to a nominated email address
  • Unless a custom workflow is required, a trained SharePoint user with designer permissions could do this – no coding required Recommendation

 

Steven Knight

IT Trainer

Steven Knight Training

 

Blog or Wiki – The Prime Directive – To Share

It occurred to me while explaining wikis and knowledge banks on a recent course, that this blog is more of a wiki than a traditional blog. The ultimate purpose or “the prime directive” of this web presence is to share useful tidbits that I find with you.  The secondary purpose is to act as a portable on-line reference, I can use when asked questions while on site training and consulting.

So lets share some resources…

Found these via discussions in LinkedIn.

For Presenters using PowerPoint

ARE YOUR SLIDES A SLEEP-AID?

This is all about moving from endless bullet points to more effective graphical metaphors. PowerPoint 2007/2010 make this easier than ever before. Features makeovers of  bullets to visual approaches and interviews with known experts on presentations. Continue reading “Blog or Wiki – The Prime Directive – To Share”

Twitter Lists make Twitter manageable. Here are some I made earlier…

Folks

Twitter is an undervalued resource for leads to IT and Business resources. But as I am only able to review my Twitter account every couple of days, I felt I wasn’t getting value out of it, just seeing masses of posts. So I have set up some lists, which filter the accounts you follow by categories you create.  I know I am the last person to discover this feature, but really useful, all the same!

You might find them useful, so here they are: Continue reading “Twitter Lists make Twitter manageable. Here are some I made earlier…”

How do reduce the size of Captivate movies – Adobe’s suggestions and what I learned

This question always comes up on Captivate courses – especially with clients like mining and construction companies who will have widely dispersed trainees with poor quality  internet connections. Continue reading “How do reduce the size of Captivate movies – Adobe’s suggestions and what I learned”

Getting Flash Player and Acrobat Reader for including with E-Learning content on a DVD

If you are distributing E-Learning content via and Internet or Intranet, the easiest approach is to provide links to the latest player and reader:

For some organisations with users in remote areas eg mining and construction companies in rural and remote Australia, you will use media eg DVD to distribute your content where Internet/Intranet access is not reliable or is limited. You will find the on line forms and associated information you need to get a free licence to redistribute the Flash Player and the Acrobat Reader at:

Steven Knight

How big can a PDF be? / How do I read an Article in a PDF?

Q1. How big can a PDF be?

A. I haven’t found a reference to a maximum size.  Your ability to generate a PDF may be limited by your system resources. Continue reading “How big can a PDF be? / How do I read an Article in a PDF?”

Page Breaks in an existing PDF

Q. System XYZ outputs reports as a PDF – but the page breaks are in awkward places – can we add a page break to the existing PDF? Continue reading “Page Breaks in an existing PDF”

Acrobat Resource (and Acrobat and SharePoint)

In the past I have have posted links to various Acrobat resources. Adobe have now created an all encompassing Acrobat user resource that includes recorded how to video, forums, articles and live seminars. This can be found at http://acrobatusers.com/.

This seminar “Working together with Office and SharePoint” looks interesting. Australian (Brisbane) readers should note that the time translates to Thursday, 17 March 2011 at 3:00:00 AM. I can get up OK  for the 4:30 or 5pm seminars, for this I’ll set my alarm, wish me luck.

Steven

LinkedIn Groups – as a source of useful resources for E-Learning, SharePoint

I had initially thought of LinkedIn as a resource to make my profile available to prospective clients. I have thought of  Twitter as the more useful tool for resources and research.

Then I learned about LinkedIn Groups.

Maybe I was wrong to underestimate LinkedIn. Continue reading “LinkedIn Groups – as a source of useful resources for E-Learning, SharePoint”