Two Live Cycle Designer Questions

Q. Can I total values in a table, e.g. one amount in a number field per row?

To cover a related question, this approach should work for check boxes in a table which gave been allocated values

Assuming you have a table with repeating rows in place

Form with Table prepared , rows and fields renamed
Form with Table prepared , rows and fields renamed

You then need to open the script editor panel via the Window menu.

Select the field that will act as the grand total – in my example, this is called Total.

In the Object panel set value to Calculated Read Only

Set Value to Calculated Read Only

Set Value to Calculated Read Only

In the Script Editor panel choose calculate

In the Script Editor panel, choose Calculate
In the Script Editor panel, choose Calculate

Set the Language to FormCalc

Set language to FormCalc
Set language to FormCalc

Then in the panel add the following code – Use your table name, row name and field name. Read  [*] as saying “for each instance of the object” “This” refers to the currently selected object, in this case the grand total field.

this=sum(Table1.DataRow[*].Amount[*])

Save and test

Use tab key to move from field to field
Use tab key to move from field to field. This will trigger the recalculation of the total.

Q. Can I auto-number my rows?

Yes you can, but you will need to be comfortable with adding some code.  Please read this very good article here “Numbering rows in a LiveCycle Designer table or repeating subform” which also has a sample file.

I’d like to do a video on this, but due to time limitations, I wont make promises I can’t keep.

Best Wishes

Steven

Captivate Planning and Preparation

In Captivate courses the discussion often moves from where to click and how to use a feature to planning, storyboarding and e-learning theory

So here’s a few resources to get people started:

Storyboarding  Templates

More General Resources

Anna Sabramowicz

(Also I’d like to see Anna do a time management talk, anyone who can do this much, has to have good time management!)

 E Learning Blogs

I’d also look at MOOC courses on learning theory and e-learning found at coursera.org and https://www.canvas.net/

Tools like mind mapping software or even OneNote could also have a role in the planning process

 

Acrobat Forms Reading List

I want to cut down on paper forms, reduce errors and speed up processing – Where do I start?

Option 1:  Acrobat Forms

All you you need is Adobe Acrobat Professional, which you may already have.  With it you can:

  • add form fields to existing forms (converted to pdf from MS Word or scanned)
  • do basic calculations
  • distribute either individually via email or a web site or send to a group of people at one time
  • receive completed forms via email

Option 2: Adobe LiveCycle Designer

Very powerful, deep, deep tool which can integrate with Adobe server side products

  • Developer type interface can be daunting for non programmers (if you have used tools like Photoshop, it wont worry you too much)
  • Allows development of forms with optional sections that are only displayed to the user if needed – so a form can vary in length
  • Allows saving of sets of related fields eg “Customer Information” for drag and drop reuse on later forms
  • Allows adding code eg for complex calculations (but there is a interactions “wizard” like feature to help the non coder)

Option3: Adobe FormCentral

This option gives a lot of functionality to parallel the client side tools of  LiveCycle Designer, but aimed more at a user with good PC skills rather than a coder/developer.

There are templates to explore and free basic trial  version.

Resources to Explore

General Acrobat Forms

(mixture of Acrobat Forms and FormCentral)

FormCentral

Digital Signatures

LiveCycle Designer

Q and A: Can I upload Adobe Captivate output to Microsoft SharePoint?

Q. Can I upload Captivate output to SharePoint – where SharePoint is being used as our intranet?

A. Yes!

While there are articles on the web about using Flash output (SWF) in SharePoint, this note assumes HTML5 output from Captivate.

  1. Publish your HTML5 output from Captivate to a local folder
  2. Rename index.html to something like project_name.aspx (make sure you are editing the extension – so you don’t get project_name.apsx.html) – We are doing this so that SharePoint(and the IIS web server) will know this is content to display – a web page, not a text file to open like a word document.
  3. Open the top level folder in windows explorer (we will copy the web page and supporting folders form this in a moment)
  4. In the destination document library in SharePoint create a folder for this project (see the File Tab on the ribbon for the new folder tool)
  5. Open the new folder
  6. From the ribbon in SharePoint select Files Tab and then Explorer view
  7. Copy all the content including sub folders from the local folder to the SharePoint explorer window
  8. Then you can link to the project_name.aspx file from a SharePoint web or wiki page
  9. Tested on SharePoint 2013 – should work on SharePoint 2010

Train-A-Scope YouTube Channel Theme for 2014

Welcome

I am Steven Knight and my business is computer training.

I train in SharePoint, Acrobat, Captivate and Office for leading training providers around Australia

This year I am following a theme for most of my YouTube channel content.

That theme is forms.

Why Forms?

End users are increasing looking for tools to enable them to

  • Collect data from internal or external clients efficiently
  • Export that data to Excel
  • That requires no coding
  • And are Low or no cost

I will still have content on other topics with forms being the ongoing theme. Continue reading “Train-A-Scope YouTube Channel Theme for 2014”

Focusing on Forms

I needed to find a theme to explore, so driven by:

  • cumbersome experience handling forms from insurance agents, recruiters and clients
  • need to make information gathering more efficient in my own business
  • looking for a theme to tie together study I have to do in a meaningful way!
  • a theme for a series of tutorials to be created using my snazzy new Captivate template, that people will find useful.

I found a direction, so the theme is:

Forms, Data Collection and Processing

Across a range of tools explore the following aspects

  • Ability to create forms using no code or as little code as possible.
  • Adding fields
  • Branding and Formatting
  • Data Validation
  • Controlling navigation (e.g. jump ahead based on a choice)
  • Distribution and Security
  • End User Experience
  • Data collection options, Analysis and Exporting (eg to Excel)

Continue reading “Focusing on Forms”

Setting Adobe LiveCycle Designer to use Australian Spelling

I came across the solution at the article: Australian Spell Check in Adobe LiveCycle Designer at Mark Szulc’s Blog some time back. I had implemented the fix and then not having upgraded for a while had forgotten about the issue…

The basic problem is that there isn’t a dictionary for the spell check to use when the Australian locale is specified.

Using the UK locale gives the right dictionary but gives the pound sterling character for currency instead of the dollar sign.

However as I find myself doing more LiveCycle Designer training, the issue is coming up again.

Adobe LiveCycle Designer ES2 and earlier

  1. Read the Article
  2. Search for the file “SpellCheckLocaleMapping.xml” on your system (the path will differ from the article)
  3. when you find the file you may need admin rights to edit it
  4. As suggested in the article remove the comments and Save

The effect of the fix is to use the Canadian dictionary when the Australian locale is specified for a form.

I have tried this on an ES2 install recently and it works.

Adobe LiveCycle Designer ES4

The fix from the article doesn’t appear to work for ES4. (Have also tried it without success myself)

However I can suggest a work around

  1. Make a blank new A4 portrait form (you can repeat for landscape)
  2.  File, Form Properties, Defaults, Set Locale to Canada, OK
  3. Save the form as a Live Cycle Designer format (*.tds) into a suitable folder
  4. Close the form
  5. Open, set files of type to Live Cycle Designer format (*.tds)
  6. From the resulting Dialog choose Copy this template into the Template Manager

When you need a new form: File, New, From a template, Other, then select your template

The Canadian locale  will give you close to Australian English spell check, the “$” and DD/MM/YYYY dates

If anyone finds a catch with this choice please let me know.

Regards

Steven

 

 

 

Getting Started on Acrobat and Digital Certificates

A quick post in response to questions on where to start reading on Acrobat and Digital Certificates.

Adobe provide a couple of starting points:

Give me 27 minutes to help you with Tables, Repeating Rows and Formulas in LiveCycle Designer

 Latest Video

Featuring:

  • Flowed and Positioned Sub Forms
  • Dynamic Tables
  • Using drop down lists in formulas
  • Repeating Rows
  • Grand Totals

Additional Resources

I have had a lot of questions recently seeking additional resources regarding FormCalc and Javascript.

Please see also my tour of Forms Resources for more links

FormCalc

Javascript and PDF

General PDF resources

http://www.planetpdf.com/

Regards

Steven

 

Live Cycle Designer – Formulas with read only fields

This Tutorial covers creating formulas in Live Cycle Designer forms where one or more fields is read only and contains a fixed value eg a price.

See also

Regards

Steven

Resources to help with Acrobat Forms

Resources mentioned in the presentation:

  Continue reading “Resources to help with Acrobat Forms”

How to redisplay information already entered in a LiveCycle Designer Form

How to redisplay information already entered in a LiveCycle Designer Form. Three methods are demonstrated in this short tutorial.