Convert Word 2007 into PDF with bookmarks

Two approaches to this task:

  • Using Word’s integration with Acrobat standard or Professional
  • Using Word’s own Saves as PDF or Send As PDF feature

Steps and Movies after the fold. 

Assuming Full version of Acrobat – eg Standard or Professional or similar

  • Prepare document using heading styles and table of contents
  • Tip CTRL ALT 1 gives heading one, CTRL ALT 2 gives heading two
  • In the ribbon choose the Acrobat tab, then choose Preferences
  • If you are going to email the resulting PDF or put it on your intranet site choose  Smallest File Size from the Conversion settings
  • Click OK
  • Click Create PDF
  • set file name and location
  • Click Save
  • Resulting document should open in Acrobat Reader (or the full version if you have that)

Note: Office 2010 – you don’t get the Acrobat tab with Acrobat 9.

Using Word 2007 built in Send as PDF or Save as PDF

  • Prepare document using heading styles and table of contents
  • Tip CTRL ALT 1 gives heading one, CTRL ALT 2 gives heading two
  • Choose Office button (the big circular Orb thing in the top left, File tab in Office 2010)Choose Save as PDF
  • If you are going to email the resulting PDF or put it on your intranet site choose Minimum size
  • Click Options button
  • Ensure check box for Create bookmarks using is checked and that the radio button for Headings is selected
  • Click OK
  • Click Publish
  • Resulting document should open in Acrobat Reader

Your questions and feedback appreciated.

Steven

Preparing to Convert

Converting from Word 2007 to PDF using the built in tools

Converting form Word to PDF if you have Acrobat Standard or Professional